Policy
Child Protection & Safeguarding Policy
Last updated: July 18, 2026
Purpose
KairoLink Foundation exists to create safe, structured soccer pathways for youth athletes. The safety, dignity, privacy, and wellbeing of children and young people are central to our mission.
Scope
This policy applies to KairoLink programs, website applications, volunteers, coaches, mentors, staff, board members, partners, sponsors, and anyone who may interact with youth athletes through KairoLink activities.
Parent and Guardian Consent
A parent, guardian, or authorized adult must submit applications and provide consent for minor athletes. KairoLink may request additional consent for participation, media use, travel, medical information, communication, or other program activities.
Safe Program Environment
KairoLink expects adults working with youth to maintain appropriate boundaries, communicate respectfully, avoid one-on-one situations that create unnecessary risk, follow program rules, and report concerns promptly. Program activities should prioritize athlete safety over competitive outcomes.
Screening and Supervision
KairoLink may require screening, references, interviews, background checks where appropriate, training, or other review steps before allowing adults to volunteer, coach, mentor, transport, supervise, or otherwise work with youth athletes.
Youth Information and Documents
Application records, medical information, financial details, school information, references, and uploaded documents are restricted to authorized reviewers and administrators who need access for eligibility, safety, program operation, or legal purposes.
Photos, Videos, and Stories
Youth names, photos, videos, stories, academic details, travel details, and other identifying information should not be published without documented parent or guardian consent. KairoLink should avoid sharing content that compromises a child’s dignity, safety, privacy, or location security.
Travel and Player Protection
For The Gambia pathway and any international opportunity, KairoLink expects verified documentation, parent or guardian awareness, program oversight, and review of contracts or advancement opportunities. No player should be pressured into unsafe travel, unverified migration, or exploitative representation.
Prohibited Conduct
KairoLink does not tolerate abuse, neglect, harassment, bullying, grooming, exploitation, discrimination, retaliation, inappropriate physical contact, sexual misconduct, unsafe transportation, or misuse of youth information or images.
Reporting Concerns
Safety, abuse, exploitation, harassment, or safeguarding concerns should be reported promptly to KairoLink leadership through the Contact page or info@kairolink.org. If a child is in immediate danger, contact emergency services or the appropriate local authority first.
Response to Concerns
KairoLink will review safeguarding concerns and may restrict participation, remove access, contact parents or guardians, preserve relevant records, consult advisors, or report to authorities when appropriate.